This is the privacy notice of Wolfhampcote Parish Council. In this document, "we", "our", or "us" refer to Wolfhampcote Parish Council.
This privacy notice aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you.
We are committed to protecting your privacy and the confidentiality of your personal information. Our policy complies with the Data Protection Act 2018 (Act) accordingly incorporating the EU General Data Protection Regulation (GDPR).
Visiting our website
We collect, use, store and transfer technical data when you visit our site. This includes your internet protocol (IP) address, device type, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. This data is used purely to administer your visit to the site and to improve the operation of our website.
Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely. Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.
When you browse our website or ask us to provide you more information about our organisation, you provide your consent to us to process information that may be personal information.
We use two digital platforms to broadcast information about Parish Council business, as well as local community news and events:
An email circulation list held within the Wix Website platform
A WhatsApp group dedicated to Wolfhampcote Parish Council
If you are signed up to either of these services, we collect and use some personal data about you. Listed below are the elements of data we collect, the legal basis on which they are collected (in brackets) and exactly what we do with that data:
Your name and your home address (Legitimate interest). We use this data to verify that you are a genuine resident in the local community and therefore have a bona fide interest in receiving information from us. Having verified your credentials, we then delete your home address details.
Your email address, if you are signed up to receive emails (Legitimate interest). The data is used to send you information on Parish Council business, local community events and local community news
You can subscribe to the circulation list through the website
You can unsubscribe from the email list at any time via the unsubscribe link at the bottom of any email; or by emailing the Parish Clerk at firstname.lastname@example.org; or by filling in the contact form on the website.
Your mobile phone number, if you are signed up to the Wolfhampcote PC WhatsApp group (Legitimate interest). The data is used to send you information on Parish Council business, local community events and local community news
You can unsubscribe from the Wolfhampcote PC WhatsApp group directly from your mobile phone.
All data is held securely, within the Wix or WhatsApp applications. The data is not shared with any other organisation, unless we are mandated by a court order
If you have any concerns about your personal data you can contact us by
Emailing the Parish Clerk, Claire McGregor, at email@example.com
Filling in the contact form on the website
When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us and our response in order to provide you with the information you need.
We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you. This information will be stored securely and will not be provided to any other organisation (unless we are mandated by a court order).